Features to Look For in Document Sharing Software

In the past, sharing documents with colleagues involved printing them out or physically dispersing them. This was unproductive and often led to mistakes and miscommunication. File-sharing software is an advanced alternative that allows employees to upload, download, and transfer various types of files via the internet or on the network. The best document sharing programs include features such board meeting can be tracked and stored as version control, central data storage, and real-time collaboration to make it easier for project managers to distribute information and manage projects in real-time.

The ideal file-sharing tools also offer IT control over content to ensure that sensitive or inappropriate information from being shared, and to ensure that all users are operating with the most recent version of each file. The most recent cloud-based applications allow multiple levels of permission that help maintain security and avoid leaks of information.

Version tracking is a crucial feature of any document sharing software and a lot of vendors have integrated this feature into their systems to aid teams avoid replicating or working with old versions. You can search for this in platforms that can support popular office programs, CAD files or even videos and photos.

The most advanced document sharing programs also allow seamless collaboration. They are simple to use and offer a positive experience beginning with the onboarding process and continuing to daily use. You should search for an user-friendly interface that allows you to search for specific words and phrases within titles and texts. You can also filter by file type, upload and modification dates as well as other variables. Platforms should have the ability to sync files on your computer to the cloud, ensuring the best efficiency and convenience.